Objective
To provide a clear and concise procedure for team members to send solicitations to authors for publications flagged for review, ensuring accuracy and efficiency in communication.
Key Steps
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Access Author Review Section
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Navigate to the "Author Review" section of the system.
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Check Notification Settings
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Review and confirm the settings for the notifications:
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Ensure that shared resources are included.
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Verify the email text that will be sent to the authors.
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Notify All Authors
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Once settings are confirmed, go to the "Status" section.
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Click on the "Notify All" button to send out solicitations to all authors listed.
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Individual Notifications (if necessary)
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If you need to notify specific individuals rather than the entire list:
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Locate the bell icon next to the author's name.
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Click on the bell icon to send a personalized solicitation to that individual.
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Cautionary Notes
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Double-check the notification settings before sending to avoid errors in the email content or recipient list.
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Ensure that the correct authors are flagged for review to prevent sending solicitations to unintended recipients.
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Be aware of the deadlines for author reviews to ensure timely notifications.
Tips for Efficiency
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Familiarize yourself with the interface and settings in advance to streamline the process.
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Utilize templates for email text to save time and maintain consistency in communication.
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Regularly update your knowledge on any changes in procedures or settings to stay current with best practices.
Link to Loom
https://loom.com/share/d71629f6c5fb4eb3a539ef5708fed5d0?src=composer